Change a team's budget mid-year

Use this when a team's budget needs to change after the budget was accepted — an unplanned hire, a new initiative — without running a whole new budget request.

You model the change in a small plan for the team, finance approves it, and the team's budget is re-set from the date you choose. Earlier versions of the team's budget are kept.

You need access to budget proposals to propose a change, and access to accept budgets to approve one — ask your Flowstate admin.

Before you start

The team needs its own budget from an accepted budget run. A snapshot doesn't give teams their own budgets.

Propose a change

1. Go to Finance → Budgets, open the active budget version, and select the Adjustments tab.
2. Select Propose adjustment.
3. Choose the Team, an Effective date and a Reason.
4. Select Create adjustment. The plan opens.
5. Make the change the team needs — add the vacancy, change the allocation.
6. Go back to Adjustments and select Submit on the adjustment's row.

To go back into the plan before you submit, select Edit plan on its row.

Approve or reject a change

1. On Adjustments, find the row marked Awaiting finance.
2. Select Approve & apply. Or select Reject, give a reason, and select Reject.

If your organisation has named Financial Approvers, only they can approve or reject.

Status	Meaning
Draft	Being modelled. It can still be changed and submitted.
Awaiting finance	Submitted and waiting for approval.
Applied	Approved. The team's budget has been re-set.
Rejected	Sent back with a reason. It can be changed and submitted again.

Applying gives the team a new budget from the adjusted plan's cost and FTE, from the effective date. It doesn't change your live records — make the actual hire or move as usual.

Not available yet

You can't type in a new budget amount or tie a change to an initiative — the new budget always comes from the adjusted plan. Make adjustment in the New version menu says "Coming soon". For a change that doesn't need more budget, make it in live data and track it against the budget.

If something's not right

"Cannot create adjustment proposal: no locked budget envelope for team …" The team has no budget of its own for that year. See Before you start.

"Only financial approvers can approve a budget adjustment." Your organisation has named Financial Approvers, and you aren't one of them.