Break down AI spend

Breakdown turns your AI spend into a table you can split whichever way you need. Use it for a monthly report, or to find out where a jump in spend came from.

You need AI spend switched on for your organisation — ask your Flowstate contact.

Split spend

1. Go to Insights → Agent insights → Breakdown.
2. Choose the period.
3. Under Aggregate by, choose what to split spend by: Projects, Initiatives, Objectives, Providers, Teams, Team members, Systems, Function, Geography or Employment type.
4. Sort by Cost or Sessions.

AI spend split by provider, with how much of it traces to a project.

AI spend split by provider, with how much of it traces to a project.

The columns change with what you split by:

Column	What it shows
Reported	What the provider billed
Attributed	The cost of logged AI sessions
Sessions	How many AI sessions there were
Saved	What Flowstate saved by sending work to a cheaper model
Reprompted	Spend on sessions that asked the same question again
Forecasted	The initiative's AI budget. Initiatives only.
Per unit	Cost per unit of output, from the team's business metric. Projects only.

Tip

• Systems is the AI tool a session ran in, such as Claude Code. Providers is who billed for it.
• Projects, Initiatives and Objectives need AI spend attribution.

Compare AI with the people doing the same work

1. Under Aggregate by, choose Projects, Initiatives or Objectives.
2. Switch Cost basis from Just AI to AI + human.
3. Read the extra columns: People is the cost of effort logged against the same work, Total adds it to the AI spend, and AI share is the part that went on AI.

Tip

A dash under People means nobody logged effort against that work in the period, not that it was free.

Drill into an initiative

1. Under Aggregate by, choose Initiatives.
2. Select an initiative to see its projects.
3. Select a project to see what kind of work its sessions were doing.
4. To see the sessions themselves, select the Open sessions arrow beside a name.

With any other choice under Aggregate by, select a row to open its sessions in Agent sessions. Drilling in needs AI spend attribution.

Export the spend

1. Choose the period.
2. Select Export. An Excel file downloads.

You need access to detailed financials to export — ask your Flowstate admin.

Tip

The export covers the whole period, whatever you chose under Aggregate by. Its amounts are in US dollars, the currency providers bill in.

Rows you might not expect

• Pending attribution, at the bottom, is spend on sessions that don't have a project yet. Give them one in Agent sessions, or ask people to do it themselves on My sessions.
• Unlinked — … is someone at the provider Flowstate couldn't match to a person. Check that their work email in Flowstate is the email they use with the provider.